The verification shall provide details of the nature and degree of the persons disability or impairment, the reason the condition prevents the individual from providing care and the expected duration of the disability or impairment. The CCAP administrator shall not require parents or providers to verify a negative or nonexistent condition or circumstance, unless evidence exists to suggest that the information provided is erroneous. Document Type: Regulation. The child shall be less than thirteen years old or less than nineteen years of age, if the child has special needs. The additional hours may be rounded to the nearest half hour. The request shall be co-signed by the parent. The CCAP administrator may request additional verification if the information submitted is not conclusive. Evidence of separation of financial responsibilities and the pursuit or payment of child support from the non-custodial parent shall be considered when making this determination. Payments for identifiable costs shall be in addition to any increase in the payment rate authorized pursuant to subdivision (3) of this subsection. If a family meets the eligibility requirements for the program but funding is not available for the parents priority group, the family shall be assigned to the wait list unless the wait list is closed pursuant to section 17b-749-10 of the Regulations of Connecticut State Agencies. If the form submitted is obsolete or inadequate, the CCAP administrator may require the parent to complete a new application. Families selected from the wait list shall be granted retroactive for up to fifteen days prior to the date on which the parent submits required documentation in response to a notice of selection from the wait list or on the date specified by the CCAP program administrator, whichever is later. Program and payment eligibility shall continue in accordance with the requirements of this section. A person who is temporarily absent from the household shall be considered to be a family member if the person intends to return to the home, does not establish a permanent residence elsewhere and the absence is not expected to continue for more than ninety consecutive days. Section 2. assistance is requested only to support the work, school, or employment services activity of the minor parent(s). Parents shall be required to submit written documentation as the primary method or source of verification, except where self-declarations are requested on the application or other program forms. The CCAP administrator shall assist in obtaining verification of application information on behalf of the family under the following conditions: when the CCAP administrator has the capacity to obtain the information internally by accessing the departments computer records or through other direct access; or, when the parent has been unable to obtain the needed verification after making a bona fide effort and the assistance unit has requested help; and. If eligibility is terminated, the parent shall reapply for the program. The department shall reach a decision within ten days of the date of the written request for reconsideration or the date that all necessary documentation has been submitted or obtained. a drop-in supplemental child care program where parents are present on-site, for which the parent is charged a fee for child care services. Application forms requested by phone shall be mailed to the parent by the next business day following the date of the request. If the application is denied, a copy of the notice shall be sent to any provider for whom a completed child care agreement form was submitted with the application. Chapter 19 - Early Learning and Care Programs | State Regulations | US Parents shall request supplemental payments by contacting the CCAP administrator by phone or in writing, except during periods of extended school vacations where the CCAP administrator shall have the discretion to authorize payments based on information submitted by the provider for a school age child already in the providers care. The number of hours of care authorized shall be based on all of the following factors and shall be limited to not more than twelve hours in a twenty-four hour period: hours of the work or employment services activity; the availability of a parent who is living with the child to provide care; travel time to and from the approved activity; and Providers may be required to submit updated documentation confirming their current accreditation or professional development status. The requirements of sections 17b-749-01 to 17b-749-22 of the Regulations of Connecticut State Agencies, inclusive, shall take effect on January 1, 2002. (32) of section 17b-749-01 of the Regulations of Connecticut State Agencies; the parents spouse and their minor dependents; and. Supplemental payments for the additional hours of child care with the same provider shall be approved if all of the following conditions are satisfied: the additional hours of care needed exceed the authorized hours as determined in subsection (b) of section 17b-749-13 of the Regulations of Connecticut State Agencies by more than twenty hours in a calendar month; and, the hours of care fall within the work or employment services activity schedule including travel time; and, the hours do not coincide with hours covered by an existing certificate of payment; and. Parents and providers shall have the right to be treated fairly without regard to race, color, religion, sex or sexual orientation, marital status, national origin, ancestry, age, political beliefs, or disability. Application forms shall also be made available in local offices of the department at sites designated for the coordination of employment services activities for cash assistance recipients. The decision shall be considered binding upon the department, unless the department elects to reconsider the decision as described in subsection (l) of this section. PDF Regulation and Licensing of Child Care Programs In California The CCAP administrator shall calculate the approved monthly cost of care for each eligible child based on the activity schedule, the need for care, the applicable payment rate and eligibility for increased payments due to an ongoing special needs supplement. The family shall be denied if the parent does not respond timely. Children shall be classified into the following age groups: preschool children ages three through five; and. if changes in household circumstances, the activity schedule or provider arrangements require recalculation of the benefit. The childs benefits shall be terminated if the parent does not provide the required verification within sixty days. Separate rates shall be established for the following types of child care providers: relatives, in-home care providers and other types of unlicensed providers. The hearing record shall be available for public inspection and copying, subject to the limitations of subsection (e) of 17b-749-02 of the Regulations of Connecticut State Agencies. Any subsequent requests for assistance made by the family related to self-employment shall be approved only if the gross taxable income produced equals or exceeds the state minimum wage times the number of hours each family member spends working on the activity. The CCAP administrator shall inform parents of their rights and of any benefits that may be available to them under the CCAP program. The commissioner may limit the scope of the delegated authority in a directive that the authority is limited to conducting an administrative hearing. Decreases in the monthly fee shall be implemented in the month following the month in which the change is reported if the change is verified timely. If the parent or the parents representative cannot be located or fails to appear at a hearing without good cause, the hearing shall be conducted without the parent being represented. National Database of Child Care Licensing Regulations. The hearing official shall advise the parent or the parents representative of the right to remain silent during the hearing. The application form shall be submitted to the address specified by the department for the submission of applications. 792.203 Child care subsidy programs; eligibility. Once the approved additional hours of care exceed twenty hours, the additional hours approved for that month shall be eligible for payment. The processing period shall be extended beyond thirty days under the following conditions as long as the parent continues to cooperate with the application process: if good cause exists for not providing verification in accordance with the requirements of subsection (e) of section 17b-749-06 of the Regulations of Connecticut State Agencies, and the delay causes the application to remain pending for more than thirty days; if the parent or provider was not given at least fifteen days to respond to an initial request for information; if the parent responds timely to a request for missing information and the information submitted is either incomplete or requires additional verification before the application can be processed; or. The CCAP administrator shall not be required to cancel a certificate that is already in effect. The parent shall have the option to waive his or her right to an administrative disqualification hearing. Adoptive families for whom the income limit is waived shall be responsible for paying the maximum fee required pursuant to subsection (f) of section 17b-749-13 of the Regulations of Connecticut State Agencies. If the change is not verified timely, the decrease shall take effect in the month following the month in which the change is verified, unless good cause exist for not providing timely verification pursuant to subsection (e) of section 17b-749-06 of the Regulations of Connecticut State Agencies. Payment rates for school-based child care programs and providers licensed by the Department of Public Health shall depend on the age of the child in care. Information about the family shall not be disclosed by the department except when disclosure is authorized by law, including but not limited to the following reasons: when directly connected with the administration of CCAP or other programs administered by the department or the administration of other state or federally assisted programs that are needs based; for purposes related to performing quality assurance audits or fraud investigations; or. 17b-749-04. The percentage reduction shall be applied to each child for whom the parent receives CCAP assistance or who are in the providers care. If the activity is interrupted when school closes for the summer vacation, an extended period of program eligibility shall be granted to cover the period of time school is closed. In addition, state subsidized child care centers must meet Education Code requirements, commonly known as Title 5, which sets stricter adult/child ratios and staff qualifications than Title 22. Applicants shall not be required to submit a child care agreement form or other documentation with the application. The provider shall not be working another job during the hours that the child is in care or engage in an activity that distracts his or her attention from providing child care services. Payments shall be prorated if the child is eligible for payment for only part of the month. The current address of an applicant or recipient of benefits shall be disclosed to federal, state, or local law enforcement officers under the following conditions: if such officer provides the department with a name of such applicant or recipient of benefits; and, if the family member is fleeing to avoid prosecution, or custody or confinement after conviction; and. Providers shall return the completed invoice. General Child Care Programs Article 1. The parent shall be required to complete a new application form with each application, except under the following circumstances: when an application is reopened in accordance with the requirements of subsection (e) of this section, the CCAP administrator shall not require the parent to submit a new application form if the original application form submitted by the parent is not more than sixty days old; or. The date of application shall be the date the initial application was filed. Programs not subjected to licensing are: For example, an agency may decide to restrict eligibility for subsidies to. Parents may change providers at any time. The completed invoice shall reflect the providers actual charges and shall be signed and dated by the provider. Benefit payments may be issued to an alternate payee under the following conditions if the individual acting on the behalf of the provider can verify that services were provided: if the provider is deceased at the time the payment is issued, payment shall be issued to the fiduciary of the providers estate appointed by the probate court; or. The parent and provider shall submit a written request to the CCAP administrator that includes a description of the additional services, why they are needed, verification of the cost of the services and the payment schedule where applicable. Certificates of payment shall be issued for a particular child, provider and location of care, number of hours of care and for a specified period. To determine the level of care, the CCAP administrator shall first calculate the weekly number of authorized hours of care for the provider with whom the child spends the majority of time or the provider for whom an existing certificate is already in effect. The CCAP administrator may, if requested by commissioner, deduct amounts for employment related obligations from benefit payments for in-home child care services if parent of the child for whom the benefit is paid is determined to be the employer of the provider. The custodial parent shall not be required to apply for support services for children for whom assistance is not being requested or children who are emancipated pursuant to sections 46b-150b and 46b-150e of the Connecticut General Statutes. One continuance shall be granted to the parent for good cause as determined by the administrative hearing official. The entire family shall be determined ineligible if the parent does not comply with the requirements of this section and shall remain ineligible until such time that the parent complies. The CCAP administrator shall take timely action within the time frames established in sections 17b-749-1 through 17b-749-23 of the Regulations of Connecticut State Agencies, inclusive, to process applications, redeterminations and changes in household circumstances and child care arrangements and to determine the impact on eligibility or benefits. If the fee exceeds the approved cost for a child, the remaining amount shall be allocated to the next oldest child until the full parent share has been allocated. PDF Early Education and Child Care Regulation Quick Reference Guide Payments shall be post-paid on a monthly basis. Overpayments shall be recouped in accordance with the requirements of section 17b-749-20 of the Regulations of Connecticut State Agencies. If after making reasonable efforts to adjust their schedules child care is needed, care shall be authorized for the part of the day the parents are not able to supervise the child. The administrative hearing official shall notify the parent and the parents representative of the following information: the time and place of the administrative hearing; circumstances under which the hearing request may be dismissed; the right to examine the case record prior to and during the administrative hearing. The agreement to provide care is an arrangement between the parent and the provider and shall not be considered a legal contract between the department or the CCAP administrator and the provider. The parent shall not be entitled to an administrative hearing to dispute the findings of the administrative disqualification hearing official or the penalty imposed. Parents shall be required to disclose the citizenship status of the child, provide requested verification of the childs immigration status and to report any changes in the childs status within 10 days of the date of the change as a condition of eligibility. Actual charge means the fee charged by the provider for all children attending the same program as determined in subsection (a) of section 17b-749-13 of the Regulations of Connecticut State Agencies; Accredited provider means a child care provider whose program has earned national accreditation or who has completed approved course or degree work pursuant to subsection (d) of section17b-749-13 of the Regulations of Connecticut State Agencies; Applicant means the person with whom the child resides who is the childs parent as defined in subsection (32) of this section who submits the request for assistance to the Child Care Assistance Program; Application means the form prescribed by the department used to apply for child care assistance; Assistance unit means the group of individuals who live together whose circumstances are taken into consideration when determining eligibility or benefits for the Temporary Family Assistance (TFA) program pursuant to section 8500 of the Uniform Policy Manual; Attending high school means enrollment in and regularly attending classes at a state day program accredited by the State Department of Education or the New England Association of Schools and Colleges, a general equivalency diploma program, or an adult education, technical high school or vocational secondary school program which shall lead to a high school level diploma or certificate; Cash assistance means financial assistance provided by the department to families with dependent children under the Temporary Family Assistance program (TFA), including families assigned to the control group or who receive Diversion Program assistance pursuant to section 8500 of the Uniform Policy Manual; Certificate of payment means the document issued by the CCAP administrator authorizing payment of CCAP assistance for a specific child to a specified child care provider; Child care means the care and supervision of an eligible child for not more than twelve hours in a twenty-four hour day, excluding therapy, medical treatment and public or private school or academic programs; Child care assistance means a subsidy for child care expenses authorized under the Child Care Assistance Program; Child Care Assistance Program (CCAP) means the program that provides child care assistance in accordance with sections 17b-749-01 to 17b-749-23 of the Regulations of Connecticut State Agencies, inclusive; Child care agreement means the form prescribed by the department used to collect and document information concerning provider eligibility and the agreement between the parent and the provider for the provision of child care services; CCAP administrator means the unit designated by the department or an organization acting under contract with the department and acting under its direction that is responsible for the day-to-day administration of the CCAP program; Child with special needs means a child under the age of nineteen who meets the requirements of subsection (b) of section 17b-749-11 of the Regulations of Connecticut State Agencies; Commissioner means the commissioner of the Department of Social Services or his designee; Countable income means gross income less allowable deductions and excluded income; Department means the Department of Social Services; Earned income means compensation for personal services, including but not limited to wages, salaries, commissions, bonuses and earnings from self-employment or contractual agreements; Eligible child means a child residing with the applicant who is under the age of thirteen or under the age of nineteen with special needs, who needs child care during the hours the parent is participating in employment or an approved employment services activity; Eligible provider means a licensed child care provider or child care provider who is exempt from licensing that meets the requirements specified in section 17b-749-12 of the Regulations of Connecticut State Agencies; Employment services activity means education, training, job search or other activity pursued by a parent receiving cash assistance which is designed to eliminate barriers to employment or increase earnings and which has been approved by the Department of Social Services, the state Department of Labor or the designee of either agency in accordance with the requirements of the TANF State Plan submitted by the Department pursuant to section 402 (a) of Public Law 104-193; Family means the group of individuals who live together in the same household whose circumstances are taken into consideration when determining eligibility for the CCAP program pursuant to section 17b-749-03 of the Regulations of Connecticut State Agencies; Foster child means a child placed in a foster home by the Connecticut Department of Children and Families for whom the parent receives foster care payments; Good cause means circumstances or events outside the control of the family, including but not limited to severe weather, illness or the death of an immediate family member, that reasonably prevent or delay the parent from complying with a CCAP program requirement or other good cause circumstances specified in sections 17b-749-02 to 17b-749-23 of the Regulations of Connecticut State Agencies, inclusive; Household means all of the individuals who live together at the same address, including individuals not included in the CCAP family unit for eligibility purposes; Income means the gross countable earned and unearned income; In loco parentis means a person with whom the child lives who is responsible for the day-to-day care and custody of the child when the childs parent by blood, marriage, adoption or court order is not performing such duties; Issued means the date a notice, payment or other correspondence is mailed, sent electronically or delivered in person by the department or the CCAP administrator; Licensed provider means a day care center, group or family day care home licensed by the Department of Public Health to provide child day care services pursuant to section 19a-77 of the Connecticut General Statutes; Minor parent means the childs natural parent by blood who is under the age of eighteen; Missing Information means verification, forms, documentation or other information used in determining eligibility for the program, a provider, payment eligibility or the amount of assistance that is absent; Parent means a person with whom the child resides who is either the childs parent by blood, marriage, adoption or a spouse or former spouse of such individuals, a legal guardian, a caretaker relative under the cash assistance program or other person standing in loco parentis; Provider means the person, facility or program chosen by the parent(s) to provide child care; Relative means a person of any of the degrees of kinship as specified in subdivision (b)(5) of section 19a-77 of the Connecticut General Statutes; Residing with means living with on a regular basis, including taking meals together and sleeping in the same home; Self-employed means working for pay either full or part-time where the individual is not considered an employee of another entity for purposes of reporting social security tax or unemployment compensation; School-based child care program means a child care program operated by a public or private school pursuant to the requirements of subdivision (b)(1) and (b)(2) of section 19a-77 of the Connecticut General Statutes; State median income means the state median income standards which are promulgated by the United States Department of Health and Human Services; Teenage parent means a parent under the age of twenty; Temporary Family Assistance means the program that provides assistance to needy families with children pursuant to section 17b-112 of the Connecticut General Statutes; Unlicensed child care provider means any provider operating legally in Connecticut that is exempt from licensing as a child day care services provider pursuant to subsection (b) of section 19a-77 of the Connecticut General Statutes; Unearned income means pensions, annuities, dividends, interest, rental income, lottery winnings, royalties, Social Security, supplemental security income, unemployment compensation, workers compensation, alimony, child support, foster care payments, income from means tested programs, gifts and other cash income that is not compensation for employment or self-employment; Verification means documentation or other evidence sufficient to enable the department or CCAP administrator to determine the veracity of information pertinent to establishing eligibility for the program, a provider, payments or the amount of assistance; Victim of domestic violence means a person who has been battered or subjected to extreme cruelty by physical acts that resulted in or were threatened to result in physical injury; sexual abuse; sexual activity involving a child in the home; being forced to participate in nonconsensual sexual acts or activities; mental abuse; or neglect or deprivation of medical care; and. Parents shall report changes in household circumstances and child care arrangements within ten days of the date of the change, including but not limited to the following circumstances: any change in the child care arrangements, including changes in providers or the location where care is given, a change in the relationship of the provider to the child, cost, or the need for child care; employment service activities, including changes in schedule or the hours of participation; and. The CCAP administrator shall prepare a written summary of actions over which the parent is aggrieved and the reason for taking the action. Ineligibility shall continue until such time that the parent applies for or discloses the SSN. The number of hours authorized in subsection (b) of this section shall be converted to an average monthly amount and used to determine the maximum allowable payment rate for each certificate of payment. The CCAP administrator shall have thirty days to process the request for a supplemental payment once all required documentation has been submitted. Parents who apply for or receive cash or medical assistance from the department for a child for whom child care assistance is requested shall not be required to apply for support for the child as long as the parent complies with the requirements of the other program. A statement or condition shall be considered verified when the available evidence indicates that it is more likely to be true than not. for teenage parents under the age of twenty whom do not receive cash assistance, attending high school as defined in subsection (6) of section 17b-749-01 of Regulations of Connecticut State Agencies. Providers shall certify that they will report any instances of suspected child abuse or neglect to the appropriate protective service agency in a manner required by section 17a-101a of the Connecticut General Statutes. The family, however, shall become ineligible for child care assistance until proof of cooperation is provided if a sanction is imposed for non-compliance with the support requirements of the other program. After twelve months following the date of adoption, the adoptive parent and other household members shall be included in the family unit. The commissioner shall establish payment rates pursuant to the requirements of this subsection. The parent shall cooperate with the department as provided in section 17b-179(a)-4 of the Regulations of Connecticut State Agencies. there is a temporary change in the availability of a parent who usually provides care. The hearing shall be attended by an individual representing the department, the parent or the parents representative pursuant to section 17b-60 of the Connecticut General Statutes. To be eligible for good cause, the parent shall contact the CCAP administrator and request a good cause exemption within ten days of the date the notice of denial or adverse action is issued in accordance with section 17b-749-07 of the Regulations of Connecticut State Agencies. The supplement shall be included in the approved cost of care as determined in subsection (a) of section 17b-749-13 of the Regulations of Connecticut State Agencies for the purpose of calculating the monthly payment. Cal. Code Regs. Tit. 5, - LII / Legal Information Institute Households where both parents participate in approved activities at different times shall be required to arrange their home schedules, including sleep time, in a manner that maximizes each parents availability to provide care. Child care assistance shall be approved to support a self-employment activity only if the activity is carried on to create a livelihood and in good faith to make a profit as evidenced by business and financial records and tax returns. Gross income shall be calculated based on the best estimate of the income the family is expected to receive.